Job Positions
The Scientific and Medical Network is a leading charity, seeking to create a new culture through the production of educational online events in the arena of science, spirituality, and consciousness. We are committed to producing high-quality webinars, online conferences, and a thought-leading print journal, Paradigm Explorer, facilitating a community eager for intellectual and spiritual enlightenment.
See below for our current positions.
Accounts Administrator
Introduction
The role of Accounts Administrator is is a hands-on systems development role that combines operational financial administration with organisational development. The successful candidate will work collaboratively with the existing bookkeeper to further bring order and clarity to SMN’s financial processes while building a coherent framework within its new Chart of Accounts, that can accommodate the organisation’s growing interconnected projects.
The role focuses on improvements such as new invoicing processes, streamlining payment workflows, and resolving banking issues – while helping to develop the systems and structures needed for long-term financial clarity and governance compliance.
This is a mid-level position that blends practical work with systems thinking, requiring someone who can work at both levels to support SMN’s diverse activities across webinars, conferences, membership services, and multiple projects.
If you fully support the SMN vision, are open to learning and improving our financial systems, then check out the details below and get in touch. You could soon be part of our team!
Position summary:
Location: Ideally UK-based, remote working
Remuneration: £20/hour
Part-time (10-15 hours per week expected initially)
Contract based: 12 months
Closing date: Friday, 3 October 2025
Interview dates: first two weeks October
Responsibilities
Practical priorities
- Help new weekly payables cycle, working closely with Bookkeeper and Director with financial oversightÂ
- Organise invoices from various projects, determining their place in the overall financial structure
- Initiate payments via CAF, PayPal, and other systems,Â
- Manage banking relationships with Barclays and CAF, maintaining efficient access and reporting
- Maintain banking mandates and ensure record-keeping remains clear, up-to-date, and efficient
- Support General Manager with hands-on financial operations and day-to-day payment processing
Financial Structure Development
- Help to implement and refine new Chart of Accounts with SMN Bookkeeper focusing on clear reporting
- Collaborate with project leads (particularly David Lorimer for Galileo Commission) to understand financial structures and reporting requirements
- Develop project reference systems linking budgets, codes, and stakeholders across diverse activities
- Work on 2026 organisational budgets once foundational systems are established
Collaborative Team Support
- Work as peer consultant with bookkeeper Rhanna Lei Cariaga, supporting her professional development
- Support Director Alan Malby, General Manager Andrew Polson , and Company Secretary Catherine Coubrough-Smith in meeting Charity Commission compliance requirements
- Contribute to Board reporting through accurate financial documentation and analysis
Requirements and Skills
Essential Qualifications and Experience:
- Accounting qualification (AAT, ACA, ACCA, CIMA) or significant equivalent practical experience
- Hands-on experience with payment processing, banking relationships, and invoice management
- Proven ability to work with complex organisational structures and multiple projects
- Experience with Xero or similar accounting software systems
- Strong relationship management skills for dealing with banks and financial institutions
- Collaborative working style with ability to support team development
- Practical problem-solving approach to operational challenges
- Driven by cause rather than money
Benefits and how to apply
Benefits:
- Collaborative team environment with opportunities for professional development
- Flexible working arrangements with remote work capability
- Meaningful work supporting innovative projects at the intersection of science, consciousness, and spirituality
- Financial systems development experience working with a UK charities context
- A role at the heart of a global community dedicated to the expansion of the interface between scientific knowledge and spiritual wisdom.
- Free membership including access to our webinar library.
- Free tickets to our online events
How to apply:
- Please fill in the form below
- Please upload a cover letter and your CV